Emergencies happen every day. Unfortunately, the workplace isn’t spared from these unforeseen incidents. Whether its natural disasters like fires, earthquakes, or flooding, or a security breach that puts employees and guests on your premises at risk, it’s always better to be prepared. Emergency situations invariably cause panic, and not having a plan in place will only lead to added chaos and confusion.

Fortunately, workplaces are now taking a more proactive approach to managing and mitigating emergency situations in the workplace. In addition to making sure they have proper evacuation procedures. Take note of these four key elements to ensure a fast and effective emergency evacuation plan.

Key elements to consider for an emergency evacuation plan in the workplace

  1. Evacuate or Shelter: Carefully Assess the Emergency
    There are numerous scenarios that can be considered an emergency situation. Not all of these situations will require evacuation. Remember, an evacuation tends to cause alarm and panic, especially if employees aren’t properly informed of the reason behind the evacuation. Before evacuating, make sure that you carefully assess the need to evacuate.
    Start by considering what type of emergency you’re facing so you can respond appropriately to the emergency at hand while minimizing alarm.

  2. Clearly Mapped Out Evacuation Procedures
    Different emergencies will require different action from employees. For example, what steps are your employees required to take once an evacuation has been confirmed as necessary? Will you require employees to gather at one location within the premises before evacuating to an outdoor location? Is it safer to do it a certain way? Or would it take too much time? To determine all these factors, consider the following:

    ・Are the routes and exits on your premises clearly marked to indicate where people should go in case of an emergency?
    ・Do you have an alarm system that can easily notify employees and guests of an emergency?
    ・Are your employees familiar with the different procedures they should take for different types of emergencies?
    ・What systems are in place to ensure that everyone is accounted for and everyone was successfully evacuated?
    ・Do you have assigned personnel who are tasked with key duties and responsibilities such as rescue and medical tasks?
    ・Is there a clear chain of command? Identify the people who are in charge of notifying emergency services, for example.

  3. Access to Necessary Safety Equipment
    There are some emergency situations that require personnel to use special safety equipment to facilitate a safe evacuation. These can include:
    ・Safety glasses, goggles, and face shields
    ・Hard hats and safety shoes
    ・Chemical suits or hoods
    Ensure that your employees know where these are located and can easily access them if needed.

  4. Accounting for Visitors and Employees On-Site
    In an emergency, you need to be able to account for everyone on your premises in the fastest and most efficient way possible. To do this, make sure you include these steps in your evacuation plan:
    Designate assembly areas within and outside the premises where you can gather all your employees during an evacuation.

    Make sure that you take a headcount once all employees are gathered in your designated areas. The right technology can ensure that you will successfully and accurately be able to account for all the employees and visitors on your premises. A centralized visitor log can ensure that personnel in charge of facilitating the evacuation have an accurate list of everyone on site.

    If there are guests or employees that are unaccounted for, take note of their last known location. If there are any employees or personnel that need to stay behind, make sure they know exactly when to abandon their task and evacuate themselves from the premises.

    A poorly prepared evacuation plan could result in a disorganized evacuation or emergency response, which could be catastrophic in emergency situations. Without the proper procedures in place, executing your plan could result in confusion, injury, property damage, or worse. Using the right technology, such as a visitor management system, can ensure success and seamless execution of processes, as well as help ensure the safety of your employees and guests.